Friends of Polis Pound
Last updated: 1st July 2026
1. Who We Are
The Friends of Polis Pound (“we”, “us”, “our”) is a registered dog rescue and rehoming charity based in Cyprus.
Registered Address: The Road to Pelathusa, Polis Chrysochous, 8831 Paphos, Cyprus
Registration Number: PAFISIII66
Email: polispounddogrescue@gmail.com
For the purposes of data protection law, we are the Data Controller.
This Privacy Policy explains how we collect, use, and protect your personal data in accordance with:
• EU General Data Protection Regulation (EU) 2016/679 (EU GDPR)• UK General Data Protection Regulation (UK GDPR)• UK Data Protection Act 2018• Cyprus Law 125(I)/2018
2. Scope
This policy applies to:
• Donors • Adopters and foster carers • Volunteers • Website visitors • Supporters and newsletter subscribers
3. Personal Data We Collect
We may collect the following categories of personal data:
A. Identity & Contact Data
• Full name • Address • Email address • Telephone number
B. Donation Information
• Donation amount and history • Payment method • Transaction reference
(Payment details are processed securely by third-party payment providers; we do not store full card details.)
C. Adoption & Foster Applications
• Home address • Household information • Lifestyle information relevant to dog welfare • Accommodation References • ID documentation (where required)
D. Volunteer Information
• Contact details • Availability • Relevant skills or experience • Emergency contact details
E. Technical Data
• IP address • Browser type • Cookies and usage data
4. Lawful Bases for Processing
Under EU and UK GDPR, we rely on the following lawful bases:
• Consent – e.g., marketing emails • Contract – e.g., adoption agreements • Legal obligation – e.g., financial record keeping • Legitimate interests – e.g., managing volunteers, preventing fraud, safeguarding animal welfare
Where processing is based on consent, you may withdraw consent at any time.
5. How We Use Your Personal Data
We use your personal data to:
• Process donations • Assess adoption and fostering suitability • Administer volunteer roles • Communicate updates about our activities • Maintain financial and legal records • Ensure animal welfare and responsible rehoming • Improve our website and services
We do not sell personal data.
6. International Transfers
As a Cyprus-based charity, we may process data within the EU.
If we process personal data relating to individuals in the UK, transfers between the UK and EU are carried out in accordance with recognised adequacy regulations or appropriate safeguards under UK and EU data protection law.
If we use third-party service providers outside the EU/UK (e.g., cloud services), we ensure appropriate safeguards are in place such as:
• Adequacy decisions • Standard Contractual Clauses • UK International Data Transfer Agreements (where applicable)
7. Data Retention
We retain personal data only as long as necessary:
• Financial records: minimum period required by Cyprus, EU and UK tax/accounting law • Adoption records: for the lifetime of the animal or as legally required • Volunteer records: during active involvement and a reasonable period afterwards
We securely delete or anonymise data when no longer required.
8. Data Security
We implement appropriate technical and organisational measures, including:
• Secure storage systems • Password-protected databases • Limited access to personal data • Encrypted payment processing • Regular data protection review
9. Your Rights (EU & UK Individuals)
Under EU GDPR and UK GDPR, you have the right to:
• Access your personal data • Request rectification of inaccurate data • Request erasure (“right to be forgotten”) • Restrict processing • Object to processing • Data portability • Withdraw consent at any time • Lodge a complaint with a supervisory authority
10. Supervisory Authorities
For EU Residents:
Office of the Commissioner for Personal Data Protection (Cyprus)
Website: http://www.dataprotection.gov.cy
For UK Residents:
Information Commissioner’s Office (ICO)
Website: https://ico.org.uk
11. Cookies
Our website may use cookies to:
• Ensure website functionality • Analyse website traffic • Improve user experience
You can manage cookie preferences through your browser settings.
12. Children’s Data
Our services are not directed at children under 16. We do not knowingly collect personal data from children without parental consent.
13. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website.
14. Contact Us
If you have any questions about this Privacy Policy or your data rights, please contact:
Friends of Polis Pound
Email: polispounddogrescue@gmail.com
Address: The Road to Pelathusa, Polis Chrysochous, 8831 Paphos, Cyprus